Sample letters and reports.
- Scotland Educational Provision Ideas
- If school refuses to dereg
- Response to monitoring request
- SAR/copy of file request
Click on your area:
Scotland (please also read the Scotland Provision tab)
Special Schools (not needed in Scotland)
Ideas on what to include in an educational provision letter.
This list will give you some ideas as to what you could include when asking for consent for your childs name to be withdrawn from the school register:
- What is your educational philosophy or ethos: e.g. structured, autonomous etc? How will Home Education be a positive thing for your child? If your child has any special needs it would be a good idea to describe how those needs will be met.
- Who will be involved in providing the education? Are tutors used? Will you be following a curriculum, project-based or more child led? How will you assess your child’s progress? i.e. informally through discussion, tests, or another way?
- It would be useful to include a list of the sort of materials your child will have access to: supervised internet, books/library, DVDs, tv, computer, museums, science equipment, art materials, workbooks/worksheets. Does your child already take part in any activities or will they be starting new one, Home Ed group, Cubs/Scouts, gymnastics, dance etc?
This list is not exhaustive, you could include more, or leave sections out.
Letter to send to school if they are refusing to deregister
Dear Heads name
I have received your letter dated …., I have taken advice and I understand that in law if I choose to deregister my child in order to home educate you must remove his name from the register immediately or risk prosecution. I therefore refer you to my deregistration letter dated the x. The relevant law is the Education (Pupil Registration) (England) Regulations 2006 section 8(1)(d).
I would like to also refer you to the statutory guidance; School attendance, page 8, which says ‘Schools and local authorities should not seek to prevent parents from educating their children outside the school system. There is no requirement for parents to obtain the school or local authority’s agreement to educate their child at home.’
I have fulfilled all of my legal obligations in this case by simply instructing you to deregister my child as per the 2007 Elective Home Education guidelines.
I await confirmation by return that you have now removed my child’s name from the school roll.
Sample Report to send to the LA/ELB in response to an annual request or initial monitoring requests.
ALL PARTS OF THE UK
NOT TO BE USED IN RESPONSE TO A NOTICE TO SATISFY (send a more detailed report in response to formal enquiries).
You are not legally obliged to write a report, or have a visit, and many LAs are satisfied with the letter below. Some LAs feel that they have a duty to monitor and still ask for some information, some LAs unfortunately do not accurately represent the law in their letters and say that you have to provide lengthy information and examples of work, this is not true. If you wish to send a report in response to their informal enquiries then the following is a simple version.
We advise that you consider what information you are willing to let the LA know.
You are not expected to give lots of information when you are only just setting out, so we suggest telling the LA that you are taking some time to de-school. That gives you the chance to figure out how you will provide the education.
If you choose to write an educational philosophy then it is advised that it includes some form of report/provision detail, as a philosophy on its own is often not adequate for the LA.
Local Authority/Education and Library Board
I write in response to your request for information about the educational provision for x,y and z. I would like to remind you that the EHE guidelines clearly state the Local Authority has no duty to monitor, nor to request information about the educational provision. The LA/ELB (delete as necessary) has a duty to respond to any concerns they may have, I have not been notified of any such concern. But as a gesture of good will I shall include for you some information about the education provision. The information herewith is not exhaustive, and is subject to change at any time.
I ask that this be the last request the LA/ELB makes for information about the educational provision, I will of course contact you should we need your service.
My philosophy is that …….(put what your philoshophy is, here are some ideas) A child learns best in their home environment/thrives on a one to one basis/ that an education provided by a parent is more appropriate than one given by a stranger. Etc, (put a couple of lines about why you home educate/your philosophy)
We follow an autonomous/semi-structured/structured/unschooling approach. (delete/add to).
I ensure that x has access to the library as well as books at home, supervised internet access and TV; such as documentaries. Workbooks/sheets are used and followed up with discussion (add/ change to make it suit your provision, aim for a paragraph or two). (Do not worry about too much fine detail, it is the provision they wish to know about, the levels your child works at are not important here.)
We ensure that x has the opportunity to meet with friends, and we often visit museums/groups/meet ups etc.(include information about social activities and sports, not specifics about which club or when).
As mentioned above, we now do not expect to receive any more requests for information unless a reason for concern comes to your attention.
Sample letter to request a copy of your file, school, EHE, social services etc.
DEPARTMENT (ie Social services, EHE)
This is to include all records; copies of all e-mails, faxes, letters, copies of all telephone messages,copies of all internal memo’s. Copies of all contact logs and copies of all running sheets. This list is not exhaustive.
I expect a full copy to be posted to my address within the 40 day time limit. I do not wish to visit or meet with you to look over my file at this time.